Projects & shoots
Shoots
A shoot is a single production session — one day or sitting on set. It's the central object in ShootHive: it records its dates, status, the project it belongs to, and the location it happens at, and from there you build the team, paperwork, budget, and files around it.
What a shoot holds
Every shoot keeps its own details — dates, status, the people running it, the project it belongs to, and where it takes place.
Around those details sit four areas: the team booked on the shoot, the documents tied to it, the budget for the session, and links to the files it produces.
Building the team
The team is the crew and talent booked onto the shoot. Each booking is an assignment — a person in a role, with a rate — and you can see at a glance how many have confirmed.
A person doesn't need a ShootHive login to be booked. They live in your People directory; you grant workspace access later only if they need it.
Documents and files
A shoot gathers the releases and contracts tied to it — model releases, property releases, NDAs — ready to send for signing.
Files stay in your own storage. ShootHive links to moodboards, raw footage, and deliverables in your connected Google Drive, Dropbox, or OneDrive — the originals never leave it.
Statuses and shoot codes
A shoot moves through the statuses your studio defines, and carries a type — Editorial, Product, Lookbook — from your own catalog. Both let you filter a long list of shoots quickly.
Every shoot also has a short code, such as 270516YAK1, that encodes its date, project, and order on the day. Paste a code into search to jump straight to the shoot. If the date or project changes, the code follows.
Archiving a shoot
Archiving a shoot hides it from active lists but never deletes it. ShootHive has no hard delete — an archived shoot and its paperwork stay recoverable.
Key terms
- Shoot
- A single production session or day — the central object in ShootHive.
- Assignment
- A person booked onto a shoot in a role, with a rate.
- Owner / Producer
- The people responsible for a shoot: the owner is accountable, the producer runs it.
- Shoot code
- A short code that encodes a shoot's date, project, and order on the day.
Common questions
What's the difference between a shoot and a project?
A shoot is one production session. A project is the larger engagement that groups several shoots, a budget, and a client.
Do people need an account to be booked on a shoot?
No. Crew and talent live in your People directory and can be booked without a login. You grant workspace access only if they need it.
Where do shoot files live?
In your own connected storage — Google Drive, Dropbox, or OneDrive. ShootHive links to them; the originals stay with you.