Projects

A shoot is a single production session — one day on set. A project is the larger piece of work that session belongs to.

Reach for a project when the work spans several shooting days, needs one budget across sessions, or belongs to a recurring client. A one-off session needs only a standalone shoot.

A project groups the shoots that make up the engagement, a budget for the whole piece of work, and the client it's for. Open one to see its shoots, its team, and its finances together.

A project also has its own team — the people involved across the whole engagement, such as a creative director or an account manager — separate from the crew booked on individual shoots.

A project carries its own budget, separate from the budgets of the shoots inside it. Income is recorded only on the project budget; shoot budgets track expenses.

A project's profit and loss adds the project budget together with every shoot budget inside it, so the whole engagement's finances sit in one view.

Link a project to a client to tie the work to the brand or agency it's for. Once linked, the project appears in that client's history. A client is optional — internal work can have none.

Projects can be grouped by type — labels such as Campaign, Lookbook, or Retainer — from a catalog you define for your studio.

When the work is delivered, archive a project to clear it from active lists. ShootHive never hard-deletes — an archived project and its history stay recoverable.

A project can't be archived or completed while it still has active shoots, open budgets, upcoming calendar events, or unsigned documents. ShootHive blocks the change and names what to close first.