Getting started
Welcome to ShootHive
ShootHive is a production workspace for photo and video studios. It replaces the spreadsheets, shared drives, and chat threads teams use to plan shoots, manage crew and talent, build budgets, and store signed releases — and brings them into one place, modelled around how shoots actually run.
The shoot is the centre
ShootHive is built around the shoot — a single production session or day. Crew, documents, budgets, and files all attach to a shoot. When you're unsure where something belongs, ask which shoot it's for; that's almost always the answer.
Projects group related shoots for longer engagements — a campaign, a catalog season — with their own budget and client.
How it's organized
Everything lives inside a workspace that's private to your studio: its projects, shoots, people, documents, and budgets are visible only to your team.
The main working areas are the overview, projects, shoots, calendar, clients, post-production, people, locations, assignments, and documents — each a focused place for one part of production.
Where to start
Set up your studio in a few steps: add your team, add a client, add a location, create a project, and schedule your first shoot. The dashboard tracks this as a short checklist while your workspace is new.
From there, the production calendar shows what's happening and when, and every shoot becomes the hub its crew, paperwork, budget, and files attach to.
Key terms
- Workspace
- Your studio's private space in ShootHive; all data is scoped to it and nothing leaks between studios.
- Shoot
- A single production session or day — the core object most workflows attach to.
- Project
- A long-running container that groups related shoots, a budget, and a client.
- Member
- Someone with a login who works inside your studio's workspace.
Common questions
What is ShootHive?
A production workspace for photo and video studios. It brings planning, crew, talent, budgets, and signed releases into one place, built around the shoot.
What's the difference between a shoot and a project?
A shoot is one production session. A project groups related shoots, a budget, and a client for a longer engagement like a campaign.
How do I get started?
Add your team, a client, and a location; create a project; and schedule your first shoot. A getting-started checklist guides you while your workspace is new.